Associate Registrar

The Delaware Art Museum seeks an experienced Associate Registrar with working knowledge of collections management software such as The Museum System (TMS). The successful candidate will perform registration, collections management, and collections care duties associated with the Museum’s permanent collection, loans, long-term loans, and special exhibitions. The Associate Registrar will coordinate and document conservation, handling, installation, shipping, storage, and preservation of works of art. Periodically, the Associate Registrar travels to supervise packing and installation and check the condition of the Museum’s work on loan to other locations.

Major responsibilities include:

  • Organizing all aspects of incoming and outgoing movement of works of art being considered for gift, purchase, or study.
  • Accessioning of objects acquired by the Museum including deeds of gift, photography, copyright clearance, condition reporting, data entry in TMS, and creation of manual object files.
  • Generating object-related documents such as loan agreements, condition reports, insurance paperwork, and receipts.
  • Coordinate the Museum’s program of outgoing loans including but not limited to arranging packing, transportation, courier requirements, and installation details for loans.
  • Travel as courier when works from the Museum are loaned to other locations.
  • Advise on safe methods of packing and transport of objects.
  • Handle and move works of art and maintain accurate and current location records for works of art in the Museum, whether in storage, on display, on loan, or undergoing conservation examination or treatment.
  • Annual renewals of long-term loans.
  • Assist with the loan-related activities associated with temporary exhibitions.
  • Administering (the office of) Rights and Reproductions, including fulfillment of electronic image reproduction requests internally and from external clients and billing for external clients.
  • Collaboration with Marketing and Social Media staff for image uses and captions.

The position reports to the Head Registrar and works collaboratively with Curators and Preparators. The position will interact with borrowers, lenders, insurance representatives, shipping, and transport agents.

Knowledge of art history and experience using The Museum System (TMS) are preferred.


  • Bachelor’s degree in Art History or related discipline
  • 3-5 years of experience working in Registration for museum or gallery setting
  • Excellent organizational, interpersonal, and research skills
  • Attention to detail
  • Proficient knowledge of computer programs
  • Ability to work well under pressure to set and meet deadlines
  • Ability to work on several different projects simultaneously
  • Ability to lift 35 pounds safely
  • Ability to travel internationally

The Delaware Art Museum is committed to inclusivity and encourages qualified candidates from all cultures and communities to apply. Delaware Art Museum is an equal opportunity employer.

Salary: $48,000 Dependent upon qualifications.

We are looking for applicants with the same spirit and who embrace the Museum’s Values, Beliefs, and Principles:

  • Art Connects Us. We use art to create community connections, foster empathy, educate and inspire, and make meaning of our world.
  • We authentically listen to each other and our community. We are committed to inclusion and anti-racism.
  • Be Bold. Our museum will boldly evolve, adapt, and be open to changes that help our community grow and thrive.

Please submit a cover letter and resume. to Human Resource at To learn more about the Delaware Art Museum, please visit our website at

Interviewing will begin when qualified applicants have been identified; the job will close when an offer has been accepted.

For over 100 years, the Museum has served as a primary arts and cultural institution in Delaware. It is alive with experiences, discoveries, and activities to connect people with art and with each other. Originally created in 1912 to honor the renowned illustrator and Wilmington-native, Howard Pyle, the Museum’s collection has grown to over 12,000 works of art in our building and sculpture garden. Also recognized for British Pre-Raphaelite art, the Museum is home to the largest and most important Pre-Raphaelite collection outside of the United Kingdom and a growing collection of significant contemporary art.