Executive Associate for Board Relations & Advancement

The Executive Associate for Board Relations & Advancement is an essential part of the DelArt team. They are the primary point of contact to the Museum’s Board of Trustees; they assist the Executive Director on a variety of administrative tasks; they support general fundraising operations, including tracking certain gifts and writing thank you letters; and they strategize how to keep the full staff engaged with one another as well as visible at community programs and events. Though this person reports to DelArt’s Executive Director, they develop a wide range of relationships with all Museum departments, the Museum’s Board, and a number of donors, volunteers, and community members. For these reasons it is essential that this person be an efficient worker, a skilled communicator, and a person with a genuine joy and passion for connecting people.

Specific duties and responsibilities include:

Board Relations (40%): Manages all aspects of the Board of Trustees, including scheduling meetings, preparing and sending out meeting materials, attending and taking minutes at Board and committee meetings, and keeping Board-related materials in order and up to date.

Executive Assistant (20%): Supports Executive Director with a range of administrative tasks, including calendar management, correspondence, and acting as a trusted relationship management advisor.

Advancement (20%): Works with Executive Director and Director of Advancement on fundraising-related tasks and projects, including gift tracking, record keeping and timely acknowledgement letters, donor research and reports, and assisting in the planning and implementation of fundraising events.

Staff and community engagement (20%): Schedules and plans staff meetings and teambuilding outings, spearheads initiatives to increase staff communication, keeps track of Museum partners, and ensures important community events have Museum representation and support.

Skills & Qualifications

  • Associate’s degree and 2-4 years of experience in an administrative role, preferably within a nonprofit
  • Commitment and enthusiasm to relationship building and donor stewardship
  • Experience working with nonprofit board members and volunteers
  • Skilled in MS Windows and MS Office products, Outlook, and data management
  • Excellent organizational skills including effective time management, ability to set and fulfill priorities, and demonstrated ability to work effectively in a fast-paced environment
  • Superb communication, writing, and editing skills
  • Strong interpersonal and problem-solving skills
  • Able to maintain strict confidentiality
  • Highly motivated and able to work both independently and collaboratively as part of a team
  • Embraces Delaware Art Museum’s mission and strategic vision
  • A collegial attitude and sense of humor

We invite you to apply. Please send a cover letter, resume, and salary expectations to HR@Delart.org. To learn more about the Delaware Art Museum, please visit our website at delart.org. Interviewing will begin when qualified applicants have been identified; the job will close when an offer has been accepted.

The Delaware Art Museum is committed to inclusivity and encourage qualified candidates from all cultures and communities to apply. Delaware Art Museum is an equal opportunity employer.

About the Museum

For over 100 years, the Museum has served as a primary arts and cultural institution in Delaware. It is alive with experiences, discoveries, and activities to connect people with art and with each other. Originally created in 1912 to honor the renowned illustrator and Wilmington-native, Howard Pyle, the Museum’s collection has grown to over 12,000 works of art in our building and sculpture garden. Also recognized for British Pre-Raphaelite art, the Museum is home to the largest and most important Pre-Raphaelite collection outside of the United Kingdom and a growing collection of significant contemporary art.